Step 7: The Narrative Summary Form

Form(s) Required: Narrative Summary form

The Narrative Summary form must be approved before candidates can be invited for on-campus interviews. The Narrative Summary documents the activities of the search committee, and the methods and actions taken to advertise the position, recruit applicants, and select the Principal and Alternate candidate pools. This documentation is required to show that all appropriate equal employment opportunity and affirmative action, and Geier initiatives have been taken.

Note: The Narrative Summary form has been developed to simplify the Narrative Summary process.

Information to be included in the Narrative Summary form:

• General Search information (department, position, OED File Number);
• Search Committee composition;
• Recruiting and advertising efforts;
• Professional organizations, caucuses and referral sources with which the vacancy was listed, dates of the listings;
• Explanation of extraordinary efforts used to contact and encourage applications from qualified women and minority candidates;
• A list of all candidates and EEO Self-Identification information (obtained from OED) using the format similar to the example contained in the Narrative Summary form;
• All required signatures and date of review lines (department head, dean, Provost/Vice President, OED, Upper Level: Systems Administration);
• Required attachments to the Narrative Summary form:
  • Copy of the Request to Search form,
  • copies of completed Summary of all Individual Contacts forms,
  • list of all candidates with principal and alternate pool candidates identified,
  • strength and weakness statements for principal and alternate candidates,
  • list of strength and weakness statements of excluded female or minority applicants only if women and/or minorities have applied, but were excluded from the principal and alternate pools (Upper Level: strengths and weaknesses of all African American candidates);
  • vitae or resumes of all principal or alternate candidates.