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Acknowledge Resumes/Vitaes Received

Step 4: Acknowledge Resumes/Vitaes Received

Forms & Documents Required: Letter of Acknowledgment (produced by department.) |  Equal Employment Opportunity Self-Identification form | Prepaid return envelope

As resumes and vitaes are received, the Search Chair (or designated support staff) should send written correspondence (using the same common language) to each applicant acknowledging receipt of the application. Included with the acknowledgement letter should be the University’s  Equal Employment Opportunity Self-Identification form. It is mandatory that the self-identification form be sent to each applicant. However, failure to return the form cannot be used as a means to reject an applicant.

Because information needed on the Self ID Form is individualized to each specific search, this form is not interactive on the OED website. OED will provide a self-identification form, with a specifically assigned number, directly to the hiring unit upon approval of the RTS form. OED can also help the hiring unit create an on-line response process for applicants to use in place of the prepaid envelope. All information gathered from the returned self-identification forms will be compiled by OED and made available to the search committee chair upon request. The search committee should use the information to help determine the diversity of the applicant pool and to respond to questions listed on the Narrative Summary Form (NS).

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