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Close the Search File

Records of all searches must be retained in your department/unit/college for a period of ten (10) calendar years after the effective date of appointment of an individual into the job position. The hiring unit is required to retain all records that substantiate information provide on the official UT records. These will include copies of the RTS Form, Narrative Summary Form, RTO Form, all candidate files, and all supporting materials (ex. matrix sheets, evaluation forms, and notes regarding reference checks) used to substantiate decisions made.